Overload NZ

Overload 2020

Artist Terms & Conditions

Please read the following terms and conditions carefully. 

By registering online you are agreeing to abide by all these Terms and Conditions.

The Overload Committee is legally represented by Anime NZ Ltd.

Health and Safety

The Overload Committee wishes to make sure Overload is a safe event for all exhibitors and attendees. Make sure your table set-up doesn’t raise any health and safety issues. As a requirement of entry to Overload, all artists and associates must have read and understood the ‘Overload Health and Safety plan’. As the Registering Artist you will be notified of any updates or changes to relevant documents. It is the Registering Artist’s responsibility to ensure that anyone associated with them has also read and fully understood these documents.

Drugs, alcohol, smoking and vaping are all forbidden at the venue at all times. Absolutely no flames, naked or contained, will be allowed at the venue. Any devices which can trigger the fire alarm are prohibited. Please do not place items in front of, or block, the fire exits. Abusive or violent behaviour shall not be tolerated. Weapons, dangerous goods, and non-service animals are also prohibited.

In case of fire, evacuation should be commenced. Please exit the building immediately using the nearest Fire Exit, and/or follow our fire warden’s and security staff’s instructions. The gathering point is beside the red fence on Quay street. 

Overload Committee shall not be held responsible for any injuries to Artists and/or members of the public, or for any costs incurred in such an event.

Responsibility of Artists

Overload is a family-friendly event. Please ensure your displayed work is suitable for all ages. If you are selling adult arts/goods please cover them adequately. No arts/goods shall be allowed for trading if those items breach NZ law or Censorship standards. The Overload Committee reserves the right to require immediate removal of items from the event, at its discretion, if they appear to be commercial goods or illegal items. It is not the responsibility of Overload Committee, volunteers or staff to check all or any items. It is expected that the Artists and/or assistants shall ascertain the legality and suitability of their goods, and use their own discretion whether and how to present them for sale at Overload 2020.

When conducting any kind of activity which will draw an audience or queue, such as portrait art, games, giveaways etc., other than directly selling goods, you must be mindful of guests, event goers, and fellow artists. The maximum queue you can have depends where your table is located. If you are at the end of a table row, your limit is 5. If you are at any other table, your limit is 2. If you have more people than allowed continually waiting around your table, you must apply a crowd control system (for example, numbered tickets).

Should a static crowd at your artist table continually block access to other artists, significantly obstruct passage through the venue or cause any Health and Safety concerns, we will ban any further activities at your table. Please keep your area as clean and tidy as possible. While care is taken to keep artists and their property safe, the Overload Committee takes no responsibility for lost or stolen property. Any transactions made between Artists and Customers are entirely the responsibility of said parties, not the Overload Committee.

Breaches of the above requirements may result in an Artist’s Registration being cancelled. If the Overload Committee cancels the Artist’s Registration under this clause it shall not be liable to pay the Artist any compensation for loss or damage and will have no further legal obligations with respect to the Artist.

Sale item restrictions at Overload 2020

All items sold at an ‘Overload Artist Table’ must be designed or created by you or you have been given permission to sell. Commercially-made goods are strictly prohibited. Here are some examples of popular items:

  • Anime / Animated Works / Other Videos
  • Artbooks / Paintings / Posters
  • Clothing
  • Cosplay Photos / Other Photos
  • Games / Visual Novels
  • Jewellery / Buttons / Other Accessories
  • Key Chains
  • Manga / Comics / Novels
  • Plush Toys, Figurines
  • Portrait Drawing
  • Postcards / Bookmarks / Stickers

If you wish to sell Commercial Merchandise, please  book a Sponsor Booth by contacting us at [email protected]

Damages to the Venue

To avoid damage, no items are to be attached, pinned, stapled, screwed or adhered to the door or wall surfaces within the venue without prior approval of Overload Committee.

Please carefully inspect your table and the surrounding area prior to setup. Any damage to walls, floors, pillars and windows should be pointed out to Overload Committee at this time.

If no damage is mentioned to Overload Committee prior to setup we shall take this as implicit confirmation that the area is undamaged.

Any damage done in the vicinity of the table space during the course of Overload 2020, any associated repair costs, and consequential financial loss to Development Auckland/Overload Committee, are the responsibility of the Artist.

Cancellation Policy

There are no refunds if you cancel or change your table booking. In the event of a cancellation your table may be offered to other Artists.

Limitation of Liability

The Overload Committee shall not be held liable for any failure to perform its obligations under the Artist Registration Agreement where such failure is due to circumstances beyond the reasonable control of the Overload Committee.

Without limiting any exclusion of the Overload Committee’s liability under the Artist Registration Agreement, the Overload Committee’s maximum aggregate liability shall not exceed the total amount payable by the Licensee in respect to the Registration fee in the Artist Registration Agreement.

The Overload Committee shall not be held liable for any loss of profits or any consequential, indirect or special loss, damage or injury of any kind whatsoever suffered by the Licensee arising directly or indirectly from any breach of any of the Overload Committee’s obligations under or in connection with this Contract or from any cancellation of this Agreement or from any negligence, misrepresentation or other act or omission on the part of the Overload Committee, its employees, agents, volunteers or contractors.

The Overload Committee shall not be held responsible for any Copyright and/or Trademark infringements made by registered Artists, anyone sharing their Table,or anyone they may sell items on behalf of. Any legal action that may result from copyright and/or trademark infringement is the sole responsibility of the Artist. By Registering as an Overload Registered Artist you agree to legally indemnify The Overload Committee and Anime New Zealand against any such legal action.

Anime NZ Ltd, as represented by the Overload 2020 Committee, all rights reserved. All decisions are final.

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