Overload NZ

Overload Artist Table

Registration Terms & Conditions

Please read the following terms and conditions carefully. 

By registering for any tables, booths or spaces that are provided by the Overload Committee for artist use, you are agreeing to abide by all Terms and Conditions listed below.

The Overload Committee is legally represented by Anime NZ Ltd.
 

Health and Safety

The Overload Committee wishes to make sure Overload is a safe event for all exhibitors and attendees. Make sure your table set-up doesn’t raise any health and safety issues. As a requirement of entry to Overload, all artists and associates must have read and understood the ‘Overload Health and Safety plan’ which shall be provided at least one month before Overload 2022. As the Registering Artist you will be notified of any updates or changes to relevant documents.  It is the Registering Artist’s responsibility to ensure that anyone associated with them has also read and fully understood these documents.

Drugs, alcohol, smoking and vaping are all forbidden at the venue at all times. Absolutely no flames, naked or contained, will be allowed at the venue. Any devices which can trigger the fire alarm are prohibited. Please do not place items in front of, or otherwise block, the fire exits. Abusive or violent behaviour shall not be tolerated. Weapons, dangerous goods, and non-service animals are also prohibited. 

In case of fire, evacuation should be commenced. Please exit the building immediately using the nearest Fire Exit, and/or follow our fire warden’s and security staff’s instructions. The gathering point is beside the red fence on Quay Street.  

You must scan the NZ Covid Tracer app QR code, or use the alternative method provided, when you enter. These are located at the entrance. The Overload Committee has the right to refuse entry if you fail to show proof of Covid vaccination approved by the NZ government. 

We recommend that you wear face covering and use hand sanitisers often. 

Overload Committee shall not be held responsible for any injuries to Artists and/or members of the public, or for any costs incurred in such an event.

Responsibility of Artists

Overload is a family-friendly event. Please ensure your displayed work is suitable for all ages. If you are selling adult arts/goods please cover them adequately. No arts/goods shall be allowed for trading if those items breach NZ law or Censorship standards. The Overload Committee reserves the right to require immediate removal of items from the event, at its discretion, if they appear to be commercial goods or illegal items. It is not the responsibility of Overload Committee, volunteers or staff to check all or any items. It is expected that the Artists and/or assistants shall ascertain the legality and suitability of their goods, and use their own discretion whether and how to present them for sale at Overload 2022.

When conducting any kind of activity which will draw an audience or queue, such as portrait art, games, giveaways etc., other than directly selling goods, you must be mindful of guests, event goers, and fellow artists. The maximum queue you can have depends where your table is located. If you are at the end of a table row, your limit is 5. If you are at any other table, your limit is 2. If you have more people than allowed continually waiting around your table, you must apply a crowd control system (for example, numbered tickets).

Should a static crowd at your artist table continually block access to other artists, significantly obstruct passage through the venue or cause any Health and Safety concerns, we will ban any further activities at your table. 

Please keep your area as clean and tidy as possible.

While care is taken to keep artists and their property safe, the Overload Committee takes no responsibility for lost or stolen property. Any transactions made between Artists and Customers are entirely the responsibility of said parties, not the Overload Committee.

Breaches of the above requirements may result in an Artist’s Registration being cancelled. If the Overload Committee cancels the Artist’s Registration under this clause it shall not be liable to pay the Artist any compensation for loss or damage and will have no further legal obligations with respect to the Artist.

Sale item restrictions at Overload 2022

All items sold by you or on your behalf must be designed or created by you. Commercially-made goods are strictly prohibited. For commercial traders Sponsor Booths are available. Here are some examples of popular items which are allowed to be sold at Overload Artist’s Tables.

  • Anime / Animated Works / Other Videos
  • Artbooks / Paintings / Posters
  • Clothing
  • Cosplay Photos / Other Photos
  • Games / Visual Novels
  • Jewellery / Buttons / Other Accessories
  • Key Chains
  • Manga / Comics / Novels
  • Plush Toys, Figurines
  • Portrait Drawing
  • Postcards / Bookmarks / Stickers

If you wish to sell Commercial Merchandise, please  book a Sponsor Booth by contacting us at [email protected]

Damage to the Venue

To avoid damage, no items are to be attached, pinned, stapled, screwed or adhered to the door or wall surfaces within the venue without prior approval of Overload Committee.

Please carefully inspect your table and the surrounding area prior to setup. Any damage to walls, floors, pillars and windows should be pointed out to Overload Committee at this time.

If no damage is mentioned to Overload Committee prior to setup we shall take this as implicit confirmation that the area is undamaged.

Any damage done in the vicinity of the table space during Overload 2022, any associated repair costs, and consequential financial loss to Auckland Unlimited Limited/Overload Committee, are the responsibility of the Artist.

Cancellation Policy

There are no refunds if you cancel or change your table booking. In the event of a cancellation your table may be offered to other Artists.

If Overload 2022 can not be held due to Covid restrictions, it will be postponed to sometime in May/June. Your registrations will still apply for the new date. If the new date isn’t suitable for you, you must request a refund within two weeks of the postponement announcement.

Limitation of Liability

The Overload Committee shall not be held liable for any failure to perform its obligations under the Overload 2022 Artist Terms and Conditions where such failure is due to circumstances beyond the reasonable control of the Overload Committee.

Without limiting any exclusion of the Overload Committee’s liability under the Overload 2022 Artist Terms and Conditions, the Overload Committee’s maximum aggregate liability shall not exceed the total amount payable by the Licensee in respect of the Registration fee.

The Overload Committee shall not be held liable for any loss of profits or any consequential, indirect or special loss, damage or injury of any kind whatsoever suffered by the Licensee arising directly or indirectly from any breach of any of the Overload Committee’s obligations under or in connection with this registration or from any cancellation of this registration or from any negligence, misrepresentation or other act or omission on the part of the Overload Committee, its employees, agents, volunteers or contractors. 

The Overload Committee shall not be held responsible for any Copyright and/or Trademark infringements made by registered Artists, anyone sharing their Table, or anyone they may sell items on behalf of. Any legal action that may result from copyright and/or trademark infringement is the sole responsibility of the Artist. By Registering you agree to legally indemnify The Overload Committee and Anime New Zealand against any such legal action.

By registering you agree to receive emails about Overload 2022 and collateral information. 

Due to the COVID19 pandemic Overload 2022 will be subject to all Government requirements as at the time of the event. 

If anyone is denied access to Overload for any reason pertaining to NZ Government COVID19 regulations, no refund of any Fees shall be made. It is your responsibility to assess whether you will be able to fully comply with any Government regulations in force at the time of the event.

The Overload Committee, represented by Anime NZ Ltd. All rights reserved. All decisions are final.