September 28 @ The Cloud
Overload NZ

Overload 2019 Artist Terms and Conditions

Terms & Conditions

Please read the following terms and conditions carefully. 

By registering online you are agreeing to abide by all these Terms and Conditions.

The Overload Committee is legally represented by Anime NZ Ltd.

Responsibility of Artists

The Overload Committee is not responsible for any copyright and/or trademark infringements made by registered Artists. Any legal action that may result from copyright and/or trademark infringement is the sole responsibility of the Artist.

The Overload Committee reserves the right to remove items from the event at their discretion if piracy, bootlegging and/or copyright infringement is suspected, or for any other legal or compliance reasons.

Artists are not permitted to sell commercially produced, trademarked, or commercially available products.

As Overload 2019 is attended by people of all ages, the Overload Committee requires that all Artists take care to ensure their publicly displayed work is family-friendly.

All artists must observe and comply with the Health and Safety rules and regulations of both the Overload Committee and Venue Management.

When conducting any kind of activity which will draw an audience or queue, such as portrait art, games, giveaways etc., other than directly selling goods, you must be mindful of guests, event goers, and fellow artists. If you are at the ends of a table row, you are allowed to have no more than 5 people around your table. If you are in the middle of a table row, you are allowed to have no more than 2 other people around your table. In case you have more people than allowed (5 or 2) continually waiting around your table you must be able to apply a crowd controlling system, such as numbered tickets for instance.

Should a static crowd at your artist table continually block access to other artists, significantly obstruct passage through the venue or cause any Health and Safety concerns, we will ban any further activities at your table.

While care is taken to keep artists and their property safe, the Overload Committee takes no responsibility for lost or stolen property. Any transactions made between Artists and Customers are entirely the responsibility of said parties, not the Overload Committee.

If the Overload Committee cancels the Artist’s Registration under this clause it shall not be liable to pay the Artist any compensation for loss or damage and will have no further legal obligations with respect to the Artist.

Limitation of Liability

The Overload Committee shall not be held liable for any failure to perform its obligations under the Artist Registration Agreement where such failure is due to circumstances beyond the reasonable control of the Overload Committee.

Without limiting any exclusion of the Overload Committee’s liability under the Artist Registration Agreement, the Overload Committee’s maximum aggregate liability shall not exceed the total amount payable by the Licensee in respect to the Registration fee in the Artist Registration Agreement.

The Overload Committee shall not be held liable for any loss of profits or any consequential, indirect or special loss, damage or injury of any kind whatsoever suffered by the Licensee arising directly or indirectly from any breach of any of the Overload Committee’s obligations under or in connection with this Contract or from any cancellation of this Agreement or from any negligence, misrepresentation or other act or omission on the part of the Overload Committee, its employees, agents, volunteers or contractors.

Items permitted for sale at Overload 2019

All items sold at an ‘Overload Artist Table’ must be designed or created by you or you have been given permission to sell. Commercially-made goods are strictly prohibited. Here are some examples of popular items:

  • Anime / Animated Works / Other Videos
  • Artbooks / Paintings / Posters
  • Clothing
  • Cosplay Photos / Other Photos
  • Games / Visual Novels
  • Jewellery / Buttons / Other Accessories
  • Key Chains
  • Manga / Comics / Novels
  • Plush Toys, Figurines
  • Portrait Drawing
  • Postcards / Bookmarks / Stickers

If you wish to sell any items not listed above, or sell Commercial Merchandise, please email [email protected]

Damages to the Venue

To avoid damage, no items are to be attached, pinned, stapled, screwed or adhered to the door or wall surfaces within the venue without prior approval of Overload Committee.

Please carefully inspect your table and the surrounding area prior to setup. Any damage to walls, floors, pillars and windows should be pointed out to Overload Committee at this time.

If no damage is mentioned to Overload Committee prior to setup we shall take this as implicit confirmation that the area is undamaged.

Any damage done in the vicinity of the table space during the course of Overload 2019, any associated repair costs, and consequential financial loss to Development Auckland/Overload Committee, are the responsibility of the Artist.


The venue is a non-smoking area at all times.

Absolutely no flames, naked or contained, will be allowed at the venue.

All heat sources including cigarettes must be kept away from The Cloud synthetic wall material.

Weapons, dangerous goods, alcohol and animals are prohibited at the venue.

Please keep your area as clean and tidy as possible.

Do not place items in front of, or block, the fire exits.

Any devices which can trigger the fire alarm are prohibited.

Occupational Health and Safety

Anime NZ Ltd is not responsible for any injuries to Artists and/or members of the public, or for any costs incurred in such an event.

Cancellation Policy

There are no refunds if you cancel or change your table booking.

In the event of a cancellation your table may be offered to other Artists.

Anime NZ Ltd, as represented by the Overload 2019 Committee, all rights reserved. All decisions are final.

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